Office Administrator

Job Description

Roles & Responsibilities
Manage and maintain office supplies, equipment, and inventory.
Greet visitors and direct them to the appropriate person or department.
Provide administrative support to various departments as needed.
Coordinate and schedule appointments, meetings, and travel arrangements for staff members.
Assist in the preparation of reports, presentations, and other documentation.
Maintain and update filing systems, both electronic and physical.
Process and distribute incoming and outgoing mail and packages.
Handle confidential and sensitive information with the utmost discretion.
Monitor and manage office expenses, including budget tracking and invoice processing.
Assist with the onboarding process for new employees, including paperwork and orientation.
Perform general administrative tasks, such as data entry, photocopying, and scanning.
Communicate with office building management for any office documentation if needed.

Desired Candidate Profile
Proven experience as an Office Administrator, Administrative Assistant, or similar role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong verbal and written communication skills.
Professional demeanor and the ability to maintain confidentiality.
Ability to work both independently and collaboratively in a team-oriented environment.
Fluent in English, Chinese is a plus.
Bachelor degree is mandatory