Job Description
Roles & Responsibilities
- In charge of making payments owed by the company to suppliers and other creditors, paying vendor invoices or bills, and recording the company’s short-term debts.
- Keeping track of all payments and expenditures, like – purchase orders, invoices, statements, etc.
- Processing and verifying invoices and expense reports
- Matching invoices with purchase orders and ensuring accuracy of payment
- Preparing and maintaining accounts payable reports and records
- Reconciling vendor statements and resolving discrepancies
- Communicating with vendors regarding invoice and payment inquiries
- Preparing and processing electronic payments and checks
- Assisting with month-end and year-end closing processes
- Ensuring compliance with company policies and procedures
- Assisting with audits and providing documentation as needed
- Providing support to the accounting team as required
- Reconciling processed work by verifying entries and comparing system reports to balances
- Paying employees by verifying expense reports and preparing pay checks
- Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
- Preparing analyses of accounts and producing monthly reports
- Continuing to improve the payment process
