Job Description
Roles & Responsibilities
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Receptionist
locationsDubai time typeFull time posted onPosted Today job requisition idR3143 Software AG simplifies the connected world . Founded in 1969 it helps deliver the experiences that employees, partners, and customers now expect. Its technology creates the digital backbone that integrates applications, devices, data, and clouds; empowers streamlined processes; and connects things like sensors, devices, and machines. It helps 10,000+ organizations to become a truly connected enterprise and make smarter decisions, faster.
ABOUT THE ROLE
As our Receptionist, you will be the friendly face and welcoming presence of our company. Your main responsibilities will include managing the reception area, coordinating overall office requirements with various departments, and providing excellent customer service, handling vendor management and relationships. Additionally, you will need to maintain a high level of professionalism and discretion when dealing with sensitive information. If you enjoy interacting with people, have strong coordination skills, and thrive in a team-oriented environment, this role is perfect for you. Join our team and contribute to creating a positive and efficient office experience for all.
RESPONSIBILITIES (includes but not limited to)
Welcome and receive guests with a friendly and warm demeanor. Receive and send packages and deliveries, maintaining accurate records. Coordinate with suppliers for various services, such as cleaning, stationery, and telecommunication needs. Manage pantry supplies and office equipment, ensuring availability and proper functioning. Tracking and managing office expenses, ensuring accurate records and cost efficiency. Coordinate office equipment requirements with the IT department. Collaborate with other departments, including IT, HR, and Finance, to support day-to-day operations. Manage relationships with vendors, service providers, and landlords. Ensure timely payment of invoices for various services, such as plant maintenance, office cleaning, subscriptions, etc. Handle contract and price negotiations with office vendors and service providers. Maintain a professional and discreet approach when handling sensitive information.
SKILLS & EXPERIENCE
Proficiency in English (verbal and written) is essential. Additional language skills are a plus. Proven experience as a Receptionist or in a similar customer service role. Excellent communication and interpersonal skills, with a friendly and welcoming demeanor. Strong organizational and multitasking abilities. Resourcefulness and problem-solving abilities. Attention to detail and ability to maintain accurate records. Previous experience in managing office expenses or inventory is preferred. Proficient in using office equipment and basic computer software (e.g., MS Office). Ability to work independently and as part of a team. Professional appearance and behavior.
Candidates sponsored by Parent/Husband/University Visa OR UAE/GCC Nationals are preferred.
At Software AG we are committed to providing an environment of mutual respect and fairness where equal employment opportunities are available to all applicants and employees without regard to race, colour, religion, gender, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, and any other characteristic protected by applicable law.
We believe that diversity, equity, and inclusion is critical to our success as a global company, and we seek to recruit, compensate, develop, promote, and retain the most talented people from a diverse candidate pool.
Receptionist
locationsDubai time typeFull time posted onPosted Today job requisition idR3143 Software AG simplifies the connected world . Founded in 1969 it helps deliver the experiences that employees, partners, and customers now expect. Its technology creates the digital backbone that integrates applications, devices, data, and clouds; empowers streamlined processes; and connects things like sensors, devices, and machines. It helps 10,000+ organizations to become a truly connected enterprise and make smarter decisions, faster.
ABOUT THE ROLE
As our Receptionist, you will be the friendly face and welcoming presence of our company. Your main responsibilities will include managing the reception area, coordinating overall office requirements with various departments, and providing excellent customer service, handling vendor management and relationships. Additionally, you will need to maintain a high level of professionalism and discretion when dealing with sensitive information. If you enjoy interacting with people, have strong coordination skills, and thrive in a team-oriented environment, this role is perfect for you. Join our team and contribute to creating a positive and efficient office experience for all.
RESPONSIBILITIES (includes but not limited to)
Welcome and receive guests with a friendly and warm demeanor. Receive and send packages and deliveries, maintaining accurate records. Coordinate with suppliers for various services, such as cleaning, stationery, and telecommunication needs. Manage pantry supplies and office equipment, ensuring availability and proper functioning. Tracking and managing office expenses, ensuring accurate records and cost efficiency. Coordinate office equipment requirements with the IT department. Collaborate with other departments, including IT, HR, and Finance, to support day-to-day operations. Manage relationships with vendors, service providers, and landlords. Ensure timely payment of invoices for various services, such as plant maintenance, office cleaning, subscriptions, etc. Handle contract and price negotiations with office vendors and service providers. Maintain a professional and discreet approach when handling sensitive information.
SKILLS & EXPERIENCE
Proficiency in English (verbal and written) is essential. Additional language skills are a plus. Proven experience as a Receptionist or in a similar customer service role. Excellent communication and interpersonal skills, with a friendly and welcoming demeanor. Strong organizational and multitasking abilities. Resourcefulness and problem-solving abilities. Attention to detail and ability to maintain accurate records. Previous experience in managing office expenses or inventory is preferred. Proficient in using office equipment and basic computer software (e.g., MS Office). Ability to work independently and as part of a team. Professional appearance and behavior.
Candidates sponsored by Parent/Husband/University Visa OR UAE/GCC Nationals are preferred.
At Software AG we are committed to providing an environment of mutual respect and fairness where equal employment opportunities are available to all applicants and employees without regard to race, colour, religion, gender, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, and any other characteristic protected by applicable law.
We believe that diversity, equity, and inclusion is critical to our success as a global company, and we seek to recruit, compensate, develop, promote, and retain the most talented people from a diverse candidate pool.
