Production Coordinator/ Executive Assistant

Job Description

Roles & Responsibilities
We are looking to perform a variety of administrative tasks and support our company’s senior-level managers. The scope is junior production coordinator,

Roles & Responsibilities

To maintain production schedule
Manage and coordinate a wide variety of internal and external processes, including spending, hiring, scheduling, onboarding, contracting, production, post-production, and delivery.
Contribute generally to a wide range of pre-production, production, and delivery support tasks as required.
Keep stakeholders informed of progress by tracking and maintaining daily or weekly reports
Inventory control of raw materials and finished goods
preparing Bill of Quantities for production
Counter sourcing for better target price
Shipping and logistics documentation: packing lists, coordination and quote sourcing
To assist in escalating any constraints
Preparing invoices
Preparing commercial packing lists
Knowledge of quality control procedure
Helping recruit and build short term resources
Ability to multitask
Purchasing of materials for production
Sourcing fabrics / haberdash / trims
Cost tracking
Work on other projects that are high level on a need basis.
Draft emails
Excellent communication skills
Microsoft excel
Desired Candidate Profile
Proven work experience as a personal assistant/ junior production coordinator (from the same industry is a plus)
Knowledge of office management systems and procedures
MS Office and English proficiency
Garment production
Outstanding organizational and time management skills
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Performing minor accounting duties